NDIS

ActivOT occupational therapists are registered NDIS providers. We are also able to offer the services of highly skilled therapy assistants who can ensure our occupational therapy programs are completed to the highest standards.

Services and support for people with a permanent disability

The National Disability Insurance Scheme (NDIS) is a new way of delivering services and support for people with a permanent disability in Australia.

With the NDIS, people with a disability can choose supports and services to meet their individual needs, rather than having to fit into a one size fits all system.

Our Occupational Therapists are here to help our clients achieve their goal and we’re here to assist clients every step of the way on the NDIS journey.

You can read more about the scheme on the NDIS website.

NDIS Assessment criteria

All of our assessments address the six functional domains required by the NDIS:

·  Cognition – understanding and communicating
·  Mobility– moving and getting around
·  Self-care– hygiene, dressing, eating and staying alone
·  Getting along– interacting with other people
·  Life activities– domestic responsibilities, leisure, work and school
·  Participation– joining in community activities

As all of our assessments are tailored to individual needs, our occupational therapists will use their clinical judgement. Our aim is to determine the most appropriate assessment tools to meet the individual’s goals and desired outcomes.

All the assessments we undertake may involve various standardised and non-standardised assessments to provide the NDIS required clinical justification. These include:

Domestic and Community Skills Assessment DACSA
Bartel Index
Waterlow Pressure Scale
The Perceive: Recall: Plan and Perform System PRPP
Assessment of Functional Living Skills AFLS
Falls Risk Assessment Tool FRAT
Vineland Adaptive Behaviour Scales
Adaptive Behaviour Assessment System 3 ABAS3
Canadian Occupational Performance Measure COPM
Montreal Cognitive Assessment MoCa
World Health Organisation Disability Assessment Schedule 2 WHODAS 2.0
Model of Human Occupation MOHO
Mini Mental State Examination MMSE
Braden Risk Assessment Tool
Lawton’s Instrumental Activities of Daily Living Scale
Functional Independence Measure FIM
Functional Assessment Measure FAM
Allen’s Cognitive Assessment

With consent, information is also sourced from other professionals and carers involved, as required. This ensures a comprehensive assessment is completed, meeting all of the individual’s needs to achieve their goals.

Assessment types

We offer access transition assessments and reports to assist clients in “getting on” the NDIS.

In order to access the NDIS, clients need to demonstrate a significant impairment in one or more of the required functional domains. Our independent clinical reporting service helps do this.

This process takes between four to ten hours, depending on complexity.

Pre-planning assessment and reports include education about the NDIS system and how to best navigate it.

Pre-planning, as the name suggests, is completed prior to an NDIA planning meeting to clearly articulate the client’s goals, ensuring they are in line with NDIS requirements.

We work with every client to identify the services and supports needed to meet goals including assistive technology (AT) and home modifications. This assists in accessing the right amount of funding in each of the three budgets (core, capital and capacity building).

This service minimises the risk of needing a plan review as everything is organised from the beginning.

We estimate four hours is required for us to complete this service.

We offer the level 3/4 Assistive Technology (AT) assessment and report required under the NDIS system. High risk AT requires an assessment by an Occupational Therapist or other suitably qualified professional.

For full requirements and information regarding complexity classification, visit the NDIS website.

Our initial assessment for such services is approximately 2 hours in duration.

Equipment trials are usually around one hour per item.

We aim to work as efficiently as possible assessing for multiple equipment items at the same time where possible.

Please note: It’s an NDIS requirement for all Level 3/4 AT items to be trialled with the OT present.

Our AT reports are completed on the NDIS AT template form. Most items of AT require separate reports to meet the NDIS requirements.

A report for the first item of AT usually takes around three hours. Subsequent reports we estimate one to two hours each.

Our initial assessment is conducted within the home to determine your needs and the environment for use of the specific item.

This assessment usually takes us one and a half to two hours.

This is followed up by a second assessment (usually in the seating clinic of one of the suppliers) in order to select and trial appropriate item(s) and to take measurements for scripting. The supplier is then able to provide a detailed quote which can be attached to the OT report in order for the National Disability Insurance Agency (NDIA) to make a decision on the application.

These reports usually take between three to four hours to complete. Once again these reports are completed on the required NDIS template.

We are able to assist with prescribing and organising minor home modifications such as ramps up to 35mm high, grab rails, magnetic door catches, platform steps etc.

While no report is required by the scheme to implement these modifications it generally takes around two hours to provide the assessment/recommendations and then provide photographic specifications/diagrams to the builders and organise quotes for the client’s approval.

An ActivOT occupational therapist will visit you at home to determine the scope of the modifications to determine which category it falls into. As a general guide if it requires an architect, structural changes and/or council approval, then it’s deemed as a Level 4 modification.

Following this, further visits are needed for our occupational therapist to meet with the builder(s) onsite. Depending on the scope of works, two quotes may be required by the NDIA.

A rough guide for such OT services is approximately:

  • 20 hours for Level 4 modifications
  • 15 hours for Level 3 modifications

These time estimates include reports completed on the NDIA required templates.

Useful information on home modifications can be found on the NDIS website.

We can provide Exploring Housing Options (EHO) through Supported Independent Living (SIL) and Specialist Disability Accommodation (SDA) assessments. Depending on complexity these can range from 15-25 hours in total.

Plan RV reports or progress reportsWe provide this service in order for you to:

  • independently demonstrate achievements
  • pre-plan for the next NDIS plan period (as per pre-planning listed above).

A further home visit may be required for this service (up to two hours). The written report usually takes us around two hours to complete.

We offer a specialist assessment and program for complex behaviour/mental health care.

This assessment typically takes between 25-40 hours.

 Assessment costs

Our services are charged according to the NDIS Price Guide and the Modified Monash Model 2015 (MMM) for remote and very remote areas.

The NDIS uses the Modified Monash Model (MMM) to determine regional, remote and very remote areas using a scale based on population size and locality (see the table below).

Zones MMM Inclusion
1 All areas categorised as Major Cities of Australia
Metropolitan MMM 1-3 2 Areas categorised as Inner Regional Australia or Outer Regional Australia that are in, or within, 20km road distance of a town with population greater than 50,000.
3 Areas categorised as Inner Regional Australia or Outer Regional Australia that are not in MMM2 and are in, or within, 15 km road distance of a town with a population between 15,000 and 50,000.
Regional MMM 4-5 4 Areas categorised as Inner Regional Australia or Outer Regional Australia that are not in MMM2 or MMM3 an are in, or within, 10km road distance of a town with a population between 5,000 and 15,000.
5 All other areas in Inner Regional Australia or Outer Regional Australia.
Remote MMM6 6 All areas categorised Remote Australia that are not on a populated island that is separated from the mainland and is more than 5km offshore.
Very Remote MMM7 7 All other areas – that being Very Remote Australia and areas on a populated island that is separated from the mainland in the ABS geography and is more than 5km offshore.

As of the 1st of July 2019 our hourly OT rates are:

  • $193.99
  • $271.59 in remote locations
  • $290.99 in very remote locations.

Our Therapy Assistant hourly rate is:

  • $86.79 for MMM1-5 (see table)

Travel time is also charged in accordance with the NDIS Price Guide at the above listed rates to a maximum of 30 minutes each way or 45 minutes each way for remote and very remote locations.


If your requirements are not listed above, please get in touch with us – we are happy to discuss and will meet your needs wherever possible.  If we’re unable to, we will be happy to provide you with advise/recommendations of how/where to access the service you require.

Visit the NDIS website for information about service agreements.